FEMA IS-842.B: NEMIS HMGP System: Enter the HMGP Application Answers

Which of the following conditions must be met before you can copy an un-submitted project from one disaster to a more recent disaster? A. The project that is to be copied must have a status of Closed.

The project that is to be copied cannot be for the same recipient state or tribe.

The project that is to be copied must not be obligated.

The project that is to be copied must have a cost estimate of at least $250,000.

Which of the following conditions is not a prerequisite to copy an un-submitted project from one disaster to a more recent disaster? A. The status of the more recent disaster must be “Open.”

The project must be copied to a disaster with a more recent declaration date.

The project that is to be copied must not be obligated.

The project must have a minimum estimated cost of $250,000.

TRUE OR FALSE: The National Emergency Management Information System (NEMIS) is a database system used to track disaster data for FEMA and recipient emergency management offices. A. TRUE

FALSE

Latitude and Longitude information is entered in which format? A. minutes and seconds

state plan coordinates

degrees

decimal degrees

Which of the following statements is true about Cost Effectiveness Information? A. Cost Effectiveness Information is not required for HMGP projects.

Cost Effectiveness information is not required when the recipient is providing 25 percent of the funding.

Cost Effectiveness Information is required even for exempt projects.

Cost Effectiveness information is only required for projects over $200,000.

How do you know that a project has been zeroed-out? A. The Schedule tab for the project is empty

The Cost Review tab for the project is $0

The Allocations tab for the project is $0

The Obligations tab for the project is $0

Fill in the blank: If you wish to withdraw or void an application in NEMIS HMGP, the application should first be (blank) to balance the budget for that type of project. A. reassigned

zeroed-out

deleted

validated

To make changes to an approved, denied, or withdrawn project application, you must: A. Obtain approval from the Federal Coordinating Officer.

Create an amendment.

Add an attachment.

Void the application.

TRUE OR FALSE: Once the project application has been approved or denied, the only task permitted is to change the cost estimate. A. TRUE

FALSE

Which module of NEMIS is the HMGP system? A. Declaration

Preliminary Damage Assessment

Emergency Support

Mitigation

TRUE OR FALSE: A Property Site Inventory is required for all HMGP projects. A. TRUE

FALSE

The Work Schedule for the proposed project is entered into NEMIS HMGP by using the Work Schedule tab. Which of the following phrases is true for work schedule information entered in NEMIS HMGP? A. Work Schedule information includes entity responsible for item completion, and when.

Work Schedule information includes cost estimate and matched sources.

Work Schedule information is entered by numbered phases, description, and time frame.

Work Schedule information is entered by item cost.

To save data in the Applicant Information tab, you can select the SAVE button, select the CLOSE button, or: A. Select the NEMIS-wide button

Select the DOWNLOAD button

Select another tab

Close the browser window

To make sure you have the latest copy of the User Manual, you should search the FEMA website using the following search term: A. Mitigation

HMA User Manual

NEMIS HMGP User Manual

HMGP Lifecycle

To create a new project application, log into NEMIS HMGP. From the Mitigation menu, follow these steps, in this order: A. Select APPLICATION DEVELOPMENT; Select NEW; Select PROJECT.

Select PROJECTS; Select NEW; Select APPLICATION DEVELOPMENT.

Select PROJECTS; Select APPLICATION DEVELOPMENT; Select NEW.

Select NEW; Select APPLICATION DEVELOPMENT; Select PROJECT.

FEMA users with the HMO role have the option of copying an un-submitted project application from one disaster into (blank) A. an older disaster.

a closed disaster.

a more recent disaster.

any declared disaster.

If you are editing a project application that has been submitted to FEMA, but that does not have an Eligibility Determination yet, you must: A. Alert the FEMA Reviewer to the changes because the project may be in the review process.

Obtain approval from the Governor’s Authorized Representative.

Obtain approval from the Federal Coordinating Officer.

Alert the Regional Administrator so he/she can contact the recipient.

What NEMIS HMGP project tab do you access to verify that a project has been zeroed-out? A. Schedule tab

Allocations tab

Obligations t ab

Cost Review tab

Entering accurate cost estimate information is crucial to application development. Cost Estimate information includes: A. item name; unit quantity; unit of measure; funding source

item name; unit quantity; unit of measure; unit cost

item name; item cost; supplier’s name; funding source

item name; unit quantity; unit cost; cost estimate source

TRUE OR FALSE: If you wish to Withdraw or Void a project application, it should first be “zeroed-out” to balance the budget for that type of project. Failure to zero out the project application will cause the funds associated with the project to be unavailable for funding other approved projects. A. TRUE

FALSE

TRUE OR FALSE: NEMIS HMGP offers users the ability to verify that all required fields have been populated. A. TRUE

FALSE

NEMIS supports emergency management at a disaster site by integrating: A. Damage assessment operations with state disaster assistance

Mitigation and planning operations with disaster assistance

Emergency support operations with voluntary organizations

Response and recovery operations with community development block grants

TRUE OR FALSE: You must include Recipient information in the NEMIS HMGP application. A. TRUE

FALSE

The cost estimate can be entered directly into NEMIS HMGP, or imported from a spreadsheet. Which of the following statements is true about importing a cost estimate spreadsheet? A. User-designed spreadsheets will not be able to be imported with NEMIS HMGP. Only the HMA-approved template will load correctly into the system.

Users can enter cost estimate amounts up to two decimal spaces.

Pull-down menus are not allowed in cost estimate spreadsheets.

User-designed spreadsheets can be used to import the cost estimate as long as it has the same fields as the template.

The HMGP module of NEMIS provides a way for users to administer what type of applications? A. Hazard Mitigation Assistance (HMA) grant applications

Pre-disaster Mitigation grant applications

Flood Mitigation Assistance (FMA) Grant Program applications

Hazard Mitigation Grant Program (HMGP) applications

Which of the following statements is true about verifying and submitting a project application? A. When verifying a project application before submittal, NEMIS HMGP will generate error messages for required fields that were left empty.

You cannot submit a completed project application through NEMIS HMGP: the applicant must print the project application from the system and submit by mail to FEMA with all required attachments.

When submitting an application in NEMIS HMGP, the system will generate a conditional work packet if required information is missing.

NEMIS HMGP allows an application to be submitted to FEMA with required fields missing, as long as the applicant provides the information before project implementation.

What order of events best describes the HMGP project application process? A. 1) Disaster is declared, with Hazard Mitigation authorized. 2) New HMGP applications can be created in NEMIS HMGP. 3) Existing HMGP applications can be edited in NEMIS HMGP. 4) Approved, denied or withdrawn applications can be amended in NEMIS HMGP.

1) Disaster is declared, with Hazard Mitigation authorized. 2) New HMGP applications can be created in NEMIS HMGP. 3) Approved, denied or withdrawn applications can be amended in NEMIS HMGP. 4) Existing HMGP applications can be edited in NEMIS HMGP.

1) New HMGP applications can be created in NEMIS HMGP. 2) Existing HMGP applications can be edited in NEMIS HMGP. 3) Approved, denied or withdrawn applications can be amended in NEMIS HMGP. 4) Disaster is declared, with Hazard Mitigation authorized.

1) New HMGP applications can be created in NEMIS HMGP. 2) Disaster is declared, with Hazard Mitigation authorized. 3) Existing HMGP applications can be edited in NEMIS HMGP. 4) Approved, denied or withdrawn applications can be amended in NEMIS HMGP.

Which of the following NEMIS HMGP roles does a FEMA user need to have to be able to copy an un-submitted project application into a more recent disaster? A. CSTRV role

HMO role

MA role

SHMO role

Who are the primary users of the NEMIS HMGP system? A. Preparedness staff

Mitigation staff

Response staff

eGrants staff

Which of the following is not required when submitting a project application in NEMIS HMGP? A. Project description

History, alternatives and proposed actions

Maintenance assurance

Proof of insurance

As you enter data in the Applicant Information tab, you must save frequently in order to avoid losing data. One way to save data is to: A. Select the NEMIS-wide button

Select another tab

Select the NEW button

Select the recipient

Maintenance Assurance information to be attached to the project application includes Maintenance Schedule, Estimated Costs, and (blank). A. maintenance history.

entity responsible for completing maintenance.

benefit-cost ratio.

maintenance liability insurance.

Before the NEMIS HMGP application can be successfully submitted to FEMA, required fields must be populated. How does the system notify the user that required fields have not been populated? A. By generating a rejection letter

By generating an automatic amendment

By generating error messages

By generating a work packet

The following Problem and Risk Data attachments must be included in the project application before FEMA can approve the application: A. Problem Description; Decision Making Process; Financial Statements.

Problem Description; Alternatives; Proof of Insurance.

Problem Description; Decision Making Process; Risk and Cost Effectiveness Data.

Problem Description; Risk and Cost Effectiveness Data; Proof of Insurance.

Which of the following statements is true about attaching documents in NEMIS HMGP? A. Attachments can be deleted as long as you replace them with a newer document in NEMIS HMGP.

Attachments cannot be deleted once they have been added to NEMIS HMGP.

NEMIS HMGP recommends file size to be no larger than 5 gigabytes.

Attachments can be deleted in NEMIS HMGP only after an application is submitted.

TRUE OR FALSE: The Comment Editor will only accept comments from the approving official. A. TRUE

FALSE

When can you edit information in an existing application? A. Before the project is submitted to FEMA, or after it is submitted but before FEMA has completed its eligibility determination for the project.

After the application has been approved.

At any time, as long as the recipient has not done a “drawdown” from Smartlink.

After FEMA has completed its eligibility determination for the submitted project.

Terminology changes in the Super Circular updates (Title 2, CFR, Part 200) include: A. Subapplicant instead of Grantee

Petitioner instead of Grantee

Appellant instead of Claimant

Recipient instead of Grantee